Email Backup Software for Windows

Aid4Mail is an award-winning email-processing tool that can securely back up all your mail. Based on years of expertise in email processing, the first version of Aid4Mail appeared in 2005. By 2016, it had won a European IT and Software Excellence award and is now an industry leader in email recovery, collection and conversion.

There are three editions of Aid4Mail:

1. Aid4Mail Converter enables you to back up unlimited company or customer mail.
2. Aid4Mail Investigator adds advanced filtering so you back up only what you need.
3. Aid4Mail Enterprise adds the ability to restore backups to cloud-based email services. It also enables full automation and can run from a server.

Aid4Mail comes with full documentation, tutorials, knowledge-base articles and access to our award-winning Helpdesk.

Nobody wants their backup to be altered or incomplete. Maintaining its integrity is critical. It has also become a legal obligation as many jurisdictions expand their data-retention regulations.

To back up mail, it usually needs to be converted to an appropriate format. And Aid4Mail is the most accurate email conversion software on the market. It is fully Unicode-compatible and preserves more crucial data, visible and hidden, after conversion than any of its competitors (including the native import/export features of most mail apps). No matter the format you choose for your email backup, you know it will remain intact.

Here’s an example of how much better Aid4Mail performs with visible email data. Notice that it has no problem with the accented characters in the first line, the embedded image or the Chinese attachment name at the bottom.

Creating backups of email data can be time consuming. Most companies have millions of emails, spanning years and usually occupying several terabytes of storage. Backing it all up can be a headache. Aid4Mail reduces the pain, saving you time and money.

Optimized for speed

First of all, Aid4Mail has been optimized for speed and stability. In tests with locally-stored files, Aid4Mail performed 6 to 10 times faster than its competitors. This means that a huge backup that might take a week to create with a competing product, would require just one day with Aid4Mail.

A customer recently told us about their Proofpoint archive migration. The archive was 985 GB and contained almost 3.3 million emails from different users, all mixed together. They used Aid4Mail Enterprise to migrate the archive to individual EML files and group them by account holder. All in less than 7.5 hours at a rate of 122.7 emails per second!

You don’t have to be present

Aid4Mail is very stable and can work through terabytes of data without user intervention. Even if a large project takes hours, days or even weeks to complete.

If Aid4Mail encounters a problem, it tries again whenever possible. If the problem persists, Aid4Mail is usually able to move on. This enables you to launch a backup project and then work on something else while Aid4Mail’s running in the background.

Concurrent processing

With Aid4Mail Investigator and Aid4Mail Enterprise, you can run multiple backup tasks simultaneously, taking full advantage of your computer’s hardware and saving even more time.

For example, back up mail from five different sources simultaneously. Or back up different date ranges from a single source at the same time (using Aid4Mail’s date filter). Launch all the tasks together and let them run, unattended.

Automation

Although Aid4Mail can be run as many times as you want, backup tasks are typically launched manually. If you need to back up on a regular schedule, you really need an automated solution. Aid4Mail Enterprise accomplishes this.

Aid4Mail Enterprise ships with a console (CLI) version of the application, enabling full automation. You can run it from a batch script on a set schedule, or from your own software, integrated with other tools. Set it up once and let it run every day, unattended.

Many backup solutions store your mail in proprietary formats. And often make it quite difficult to move away from their system. We don’t believe in locking you in like that so Aid4Mail takes a different approach.

Back up in non-proprietary formats

Aid4Mail offers a range of non-proprietary file formats to back up your mail, as well as Outlook formats that, although proprietary, are so commonly used they’re widely supported. You’re free to choose what suits your needs best. Save to:

• Email stores and mailboxes, like Outlook PST and mbox.
• Individual email message formats, like EML and MSG.

Aid4Mail also makes it easy to back up email to multiple formats when necessary.

Liberate proprietary backups!

Aid4Mail Enterprise can free your mail from locked-in proprietary backups by converting them to non-proprietary ones. It can even reorganize them when they’re delivered in a mess (more common than you’d think)!

For example, exported Mimecast archives are often delivered in huge packages. They contain mail belonging to many different users, all mixed together. To our knowledge, Aid4Mail is the only product on the market that can reorganize these archives by user account. After migration with Aid4Mail, each user would have their own PST file, for example, containing only their mail.

Choose how to back up journaled emails

If emails have been journaled, Aid4Mail offers two options:

1. Leave them that way and back them up as journaled emails.
2. Restore them to their original pre-journaled states.

Restoring a journaled email involves removing its journaling envelope. However, the envelope may contain important metadata that you don’t want to lose. Aid4Mail is able to save the metadata by injecting it back into the email header. The email is then restored without data loss.

Email backups can be large. It’s all very well being able to access the backups in your app of choice. But sometimes the problem is which emails to access. How do you find the specific ones you’re looking for? Aid4Mail offers some clever solutions.

Custom folder structures

One of the simplest ways to facilitate finding specific emails is by storing them in a logical folder structure. Like all email backup solutions, Aid4Mail can maintain the original folder structure. But what if the original structure wasn’t very good?

Aid4Mail enables you to completely reorganize and customize the folder structure. For example, create a folder structure based on the year, month and day emails were sent. Or who they were sent to/from, their subject, their status (sent/received), the project they were part of, or a combination of all of these… The options are almost endless.

Custom filenames

Similarly, a clever choice of filenames makes a huge difference when looking for specific emails. The naming of mailbox files is usually straightforward. However, individual message files are numerous and problems can arise when they lack thoughtful names.

Aid4Mail can apply the same customization, that was used for the folder structure, to filenames. In fact the two work together in tandem. Used judiciously, this produces a folder-file naming convention that simplifies email retrieval.

For example, the email previously stored at:

XYZ project mail\tyx7e8sfas.eml

becomes much easier to find when the folder structure and filename are set to:

Fookes Software\XYZ project\Mail received\2020\John Doe - 2020-06-21.eml

Search directly for emails

Sometimes a great folder-file naming convention is still not enough. You need to be able to locate specific emails based on information inside them. Or, worse, inside their attachments. This is where Aid4Mail Investigator and Aid4Mail Enterprise’s sophisticated search engine comes into play again.

The same powerful search features, that enabled you to choose which emails to back up, can also be used to locate specific emails in the archive. Used in conjunction with the reconversion feature, they enable you to create a subset of your backup, in your format of choice, that contains the required emails and can easily be viewed in your preferred application.