Please follow the steps below. For any setting that’s not specifically mentioned, you can either use the default (preset) value or consult the Aid4Mail 5 user guide for details.

Step 1: Open Aid4Mail’s settings

1. In Aid4Mail, select the Settings tab.
2. Update the Session name to so it describes for the task at hand. In this example, we will be converting John Doe’s MSG files to Mbox files so we’ve entered John Doe MSG to Mbox as the session name.
3. Below the session name there are three sections: Source, Target and Filter. Each can be displayed or hidden by selecting the +/- symbol next to the section heading. This tutorial requires them all to be displayed.

Step 2: Set MSG files as your source

1. In the Format list, select MSG files.
2. Choose whether to Process using Outlook. This means using Outlook’s internal engine (MAPI) to collect the MSG files. Using Outlook’s engine is faster, and provides access to more email metadata, but requires Outlook to be installed on the same computer as Aid4Mail. If you don’t have Outlook installed, keep this option off.
3. Set the Location of your MSG files, either writing it directly in the field or by using the Select button to browse your file system. Set a single MSG file, or a folder containing MSG files, or a folder whose hierarchy (anywhere below it) contains MSG files. For this example, we’ve set a folder called JohnDoe.
4. Choose whether to Remove journaling envelope if your email files are journaled.

Step 3: Set Mbox as your target

1. In the Format list, select Mbox files (generic mailbox).
2. Choose whether to Export to a single mbox file, or create one mbox file for every mail folder.
3. Set the Location where you want your mbox file(s) to be saved. You can write directly in the field or use the Select button to browse your file system. If you’re exporting to a single mbox file, set a file name (with or without an extension), otherwise set a directory location.
4. Select an option for the Folder structure of the exported mail. Usually you’ll want to keep it the same as the original, so choose Same as source folder structure.
5. If you want to add to existing mbox files, choose Append messages to target file if it already exists.
6. Add extra metadata to email headers when your chosen target format or settings would otherwise result in data loss. For example, if the target format doesn’t support some of the source format’s header fields. Or if the original folder structure would be lost due to your settings. With this option, the data is not lost but instead added to the email headers.

Step 4: Set your filter (optional)

1. Under Folder filtering, pick Folder selection. Your MSG files folder structure will appear in the box below.
2. Select the folders you want Aid4Mail to process. The others will be skipped.

Step 5: Run your MSG to Mbox conversion

Select the Run button or Session > Run from the menu. Aid4Mail will convert your chosen MSG files to Mbox files. It will automatically open the Progress tab so you can monitor what’s going on. Once finished, you will find full reports in the Progress log and, if relevant, the Error log.

That’s it!

We hope you found this tutorial helpful in showing you why Aid4Mail is the best MSG to Mbox converter on the market. As shown above, Aid4Mail can convert Outlook MSG files to Mbox quickly and accurately.

If you’re looking for further information, first take a look through the Aid4Mail 5 user guide and our knowledge base articles.

If you still have questions, don’t hesitate to contact our award-winning Helpdesk.

If you’d like to buy an Aid4Mail license, please visit the online store.

Or if you’d like to try Aid4Mail first before purchasing, download a free trial and run your own tests from MSG to Mbox. We want you to have full confidence in Aid4Mail!